Like the driver of this car, the Unit DT Coordinators, members of the DISASTER TEAM, are responsible for their library unit. If their vehicle "rolls down the mountain" they are responsible for the vehicle and all passengers. Sometimes the disaster is uncontrollable, but often the human factor is the determinant. Good navigation can often prevent "rolling down the mountain" or can soften the landing or steer the vehicle and passengers to a good  recovery.  Turn off the car engine. Evacuate the car. Check for injuries. Call the insurance company. The response and recovery in the event of a library emergency has a similar pattern. 

Unit coordinators are the lead person for any disaster response and recovery effort on their unit. They will be directly responsible for any emergency occurring in the area of their unit and will coordinate all response and recovery activity related to the disaster or emergency. The Unit DT Coordinator will also be responsible for the maintenance of the DISASTER KIT in their unit and for informing the unit staff of any special response that may be required by their unit to specific emergencies. For example, the Unit Coordinator would inform the unit staff of electrical shut-off procedures, priorities for covering materials in the event of a water emergency, evacuation routes for staff in case of fire, etc. The Unit DT Coordinator is responsible for up-dates and revisions of priorities in the statement for their individual unit.

One of the important responsibilities of the Unit DT Coordinator is to establish Unit Priorities. The Unit Priorities Statement is a statement which assigns priority to the various elements of the collections in the unit. It should be clear to the staff of the unit which elements of the collection or unit are to be of highest priority as a salvage operation commences. A list of priorities will be established and maintained for each unit and all staff will be made aware of the priority order for salvage in the event of an emergency. When setting the priorities for the unit,  the Unit DT Coordinator may want to keep the following considerations in mind:

• Are personnel at risk trying to salvage the item?

• Can the item be replaced?

• Is the item critical to the operation of the unit? the library?

• Will it cost as much to restore the item as it will to replace it?

• Does the item have a high or low collection priority?

• Is the item available in another format, or in another collection?

• Does the item require immediate attention because of its composition (coated paper, vellum, water-soluble inks, etc.)

Priority for recovery is established on three levels: 1st Priority, 2nd Priority, 3rd Priority. These levels may be expanded if the unit requires an extended list of priorities.

1st Priority : Shelf-list data

• Documents shelf-list data in Alpha Four database files.

• Federal Documents card shelf-list.

• North Carolina State Documents card shelf-list.

2nd Priority : CD-ROM Holdings

• Titles on the Ramsey Library LAN, particularly those issued annually or less frequently.

Titles on the supersede list that are reliably issued quarterly or more frequently are of lower priority than less frequently published titles.

• Other Census Bureau publications

3rd Priority : Federal documents relating to the state of North Carolina and North Carolina documents of reference value.

4th Priority : Hearings

• Hearings dealing with important political events or controversial reports are most important, but the collection as a whole is very selective.

Statement:

Ramsey Library is a relatively new depository, so holdings do not include documents that would be considered rare by the Federal Depository Library Program. However, documents are important to scholarly research and include primary source materials such as data, Presidential Papers, and a documentary history of U.S. Foreign Relations.

The work of the department requires that the following items be protected from damage or salvaged as soon as possible after a disaster, listed in order of importance:

Shelf-list data, the only complete record of early holdings not yet available through the online catalog.

Documents shelf-list data in Alpha Four database files.

Federal Documents card shelf-list.

North Carolina State Documents card shelf-list.

CD-ROM Holdings

• Titles on the Ramsey Library LAN, particularly those issued annually or less frequently.

• Titles on the supersede list that are reliably issued quarterly or more frequently are of lower priority than less frequently published titles.

• Other Census Bureau publications

Federal documents relating to the state of North Carolina

A list can be compiled at any time from Innopac bibliographic records, except for publications listed only in the paper or Alpha Four database shelf-list.

• State maps

• Monograph publications

• Census volumes

• Geological survey publications relating to North Carolina

North Carolina state documents of high reference demand

• Main statistical series

• Environmental studies

Hearings

Ramsey library has been very selective in its acquisition of paper Congressional hearings and has retained many dealings with important political events or controversial reports.

Congressional Documents and reports on microfiche:

Basic core depository holdings. The documents and reports constitute the Congressional Serial Set.

Cataloged series

• Papers of the Presidents of the United States (upper floor stacks)

• Foreign Relations of the United States (upper floor stacks)

• Treaty Series. TIAS and others.

For continuity of service, titles in the following categories should be salvaged, if possible

• Federal Depository Library Core list titles for small to medium academic libraries.

• Items unique to UNCA in the WNCLN network.

• Titles not on the Superseded list. Superseded titles, if published less than annually will be current with the next issue.

(CITS) Classroom & Instructional Technology Support

The old media center should probably be broken into at least three units such as:

Video Production

Distance Learning

Media Circulation ?

 __________________________________________

I can only speak for my area, but here are my priorities and changes:

1^st Priority – Control Room (RL014A)

            Racks of Equipment, rack #6-10

            Counter top mixers, video/audio/computer

            Master DVCAM and Mini DV programs (breezeway)

            Transfer/Cable TV equipment

 

2^nd Priority – TV Studio (RL014)

            Cameras & Tripods

            Audio Booths

            Lights

            Monitors

 

3^rd Priority – Edit Lab (RL013)

            Macintosh Computer

Rack of equipment

            Software

 

4^th Priority – Storage Room (RL012)

            Cameras

            Portable Racks

            All equipment in cabinets & on shelves

 

5^th Priority – Kent’s Office (RL001)

            Macintosh Editor

            Rack of equipment

            Files

            Personal Computer

            Cable monitors

 

1st Priority : Photographic collections.

• Ball Collection

• Henry H. Scadin Collection

2nd Priority : Valuable books (rare and irreplaceable)

• All books in Reading Room, esp….

• Kelly L. Harrison Collection

• North Carolina history

• Buncombe County

 3rd Priority : Oral History Collections

• Dorothy Joynes Collection

• Louis Silveri Collection

4^th Priority: University Archives

• Chancellor’s records

• Vice-Chancellor’s records

• Administrative records

Statement:

Special Collections are special and for that reason, most of the items in this area are very valuable and/or  not replaceable. In the event of a library-wide disaster the Special Collections area will need to receive first attention. The photographic collections and many of the leather-bound books are particularly vulnerable to water damage and the immediate coverage of items in the collection or the immediate removal of items to a safe area may make a considerable difference in recovery efforts.

The priority order given above, while ranked, would be of little consequence in the event of a catastrophic disaster. Salvage of any items from Special Collections would need to be the first efforts of a response or a recovery team.

1st Priority

• Secure/remove Bullpup alpha server.  (Back-up tapes to be housed off-site)

2nd Priority

• File cabinet in Head of Tech Services office (file contains personnel files, etc.)

3rd Priority

• Filing cabinets in Acquisitions and Serials departments.  (These filing cabinets house III history files and Payment files)

4^th Priority

• Special Collections books in cataloging.

• Remove any Special Collections books from the department (These can be found in range closest to armoire in Cataloging office)

5^th Priority

• New books in Acquisitions/Cataloging. Any new books in acquisitions or cataloging.

Statement:

No statement