Candidates for Discard

The following discard lists are to be submitted to the Regional Depository Librarian at UNC-Chapel Hill for approval.

Other libraries interested in any of the following materials may contact Laurie Edwards, Serials Librarian, at ledwards@unca.edu

File type	List Name	Description	Date E-mailed	Available Until
	unca_discards1.xls	FR 1.2 - HE 20.3966 (286 items)
	unca_discards2.xls	HE 20.3966- T 22.35 (500 items)
	unca_discards3.xls	T 22.35 - Y3.T22 (500 items)
	unca_discards4.xls	Y3.T22 - Y4.C73 (500 items)
	unca_discards5.xls	Y4.C73 - Y4.EN (500 items)
	unca_discards6.xls	Y4.EN - Y4.IN (500 items)

Rationale

Ramsey Library at UNC Asheville, a selective federal depository, is committed to supporting the curricular and research needs of the University while at the same time making government information available and useful to the citizens of Asheville, our Congressional district, and surrounding region. Because the majority of federal agencies now publish and archive their content on the Web and because the majority of our library users now use the Web as their primary source for government information, Ramsey Library intends to concentrate its efforts on providing access to online government information for our users. Because physical space in the library is at a premium and in order to make room for new technologies and services, Ramsey Library intends to discard many government documents in print and microfiche

for which we believe there is a complete, official, and permanently accessible electronic equivalent on the Web

and/or

that do not support UNC Asheville's undergraduate liberal arts curriculum.

In many cases, duplicate copies of discarded items will be available in print or microfiche at either Appalachian State University or Western Carolina University and may be requested by UNC Asheville students, faculty, and staff through the ABC Express service.

The Project

We plan to decrease the size of the physical federal documents collection by 50% by summer of 2008 and relocate this collection to the bound periodicals shelves. This is to make room for a Collaborative Learning Commons on the library's main floor. (See Collaborative Learning Commons proposal.)

Policies & Background Information

Ramsey Library Government Information Page

Ramsey Library Federal Documents Collection Development & Access Policy

GPO's Guidelines for Substituting Electronic Versions for Tangible Products - from the May 15, 1999 Administrative Notes (May 15, 1999)

Withdrawing Materials from the Collection (from the FDLP Desktop)

Tangible documents distributed through the FDLP remain the property of the U.S. Government and can only be discarded after they have been retained for five years and as prescribed in Chapter 4 of the Instructions to Depository Libraries. In 2004, the Superintendent of Documents convened an Ad Hoc Committee to Define Criteria for Disposal Prior to a 5 Year Retention. The Committee was charged with developing guidelines that would support implementation of a proposed amendments to the 44 USC 1911 and 1912, which would remove the mandates for selective depository libraries to retain of all tangible depository items for a minimum of 5 years. The guidelines were intended to define criteria to be issued by the Superintendent of Documents for disposition of materials prior to the 5-year requirement if the legislative change was enacted. Although the amendments were not enacted, the recommendations of the Ad Hoc Committee are being utilized in a review of changes that could be made within the current statutory limitations.

• Ad Hoc Committee Charge (.pdf)
• Ad Hoc Committee Cover Letter (.pdf)
• Ad Hoc Committee Report (.pdf)
• GPO Response to Report (.pdf)